How to Write an Email Letter

Intro: Need to write a formal email letter to a boss, co-worker, or someone important? Learn how to write a great email letter by following these simple steps.

Step 1: Follow basic structural guidelines. You should start your email letter with “Dear Mr. Smith,” and then double space.

Step 2: The body of your letter should contain what you want to convey to the reader. If your email is going to be more than one paragraph long, you should include all the important topics in the first paragraph and then go into more details in later paragraphs. Your email letter should not have any indents and should be in block format which means everything should be flat against the left side.

Step 3: The last paragraphs should quickly summarize the email and should contain something that says you are looking for a response. You can say, “Please email me or call me at 555-555-5555. I look forward to hearing from you.”

Step 4: After your last paragraph you should double space and write a salutation such as “Sincerely,”

Step 5: Double space again after your salutation and type your name. “Jane Doe”

Tips: If it is less formal you could use a salutation such as “Cheers.”

Make sure you grammar is perfect. Use spell checkers and reread your emails before sending them.

Warnings: Always use politically correct terms when sending a professional email.

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